EVENT RENTAL AGREEMENT TERMS & CONDIDITONS
By entering the signed Event Space Rental Agreement with Legacy Ale Works, Renter agrees to these Terms & Conditions. Any modifications to these conditions must be approved, in writing, prior to the execution of an Agreement with the Owner.
BEVERAGE TERMS:
Outside beverages (including non-alcoholic) are not permitted under any circumstances. Renter is to coordinate with Owner regarding any special needs/requests where beverages are concerned. Under no circumstances is outside alcohol permitted at Legacy Ale Works. We are subject to a fine and potential revocation of our license if outside alcohol is reported or found on premises. If Renter or any guest of the Renter’s party is found in possession of outside alcohol of any kind, a minimum $100 fee (unopened) to maximum $1000 fee (opened and/or served) will be assessed.
No Tolerance Policy - Only Guests of legal drinking age will be permitted to order product from the bar. Staff may require Guests to present a valid form of identification at any point during the Event. Renter is also responsible for monitoring Guests during the Event to ensure no underage drinking is to occur. Should Staff observe or have suspicion of underage drinking during the Event, Owner reserves the right to cancel the Event or escort Guests in violation of this clause off the premises. Should the Event be cancelled, deposits paid to date by Renter will be forfeited to the Owner and any remaining balances will still be due.
CATERING TERMS:
(Optional) Catering & Outside Food: At Renters request, Renter is permitted to bring in outside food/catering. A $100 fee will be assessed. Owner will provide a setup area for food (including black linen, if required). Renter to provide their own setup, utensils, napkins, plates, serving ware or other items necessary for the serving of the food. Owner is able to accept food orders on behalf of the Renter but Owner is not responsible/liable for any issues arising from Catering provided by others including, but not limited to: accuracy of the order, quantity or quality of food provided, method of serving food or serving utensils. Additional charges will be accessed if Owner is required to provide any missing items. Renter is allowed to bring celebratory dessert in the form of cake or cupcakes at no charge and will not be subject to the applicable fee – no services will be provided for celebratory desserts.
Caterer reserves the right to make small changes to the menu if key ingredients are unable to be sourced due to reasons beyond the control of the parties.
If catering is elected, Owner/Caterer is to provide food and beverage related service for the event outlined in Item 3 & 4 of this Agreement. Caterer will provide: area for the food, standard white disposable plates, utensils, serving ware and napkins. Caterer will manage the setup of food (warm items will be climate-controlled), periodic replenishment and teardown/cleanup. Upon customer request, leftovers will be provided in to-go containers.
If the Renter needs to cancel the catering services for the event, Renter must provide written notice to the Owner to effect cancellation prior to Confirmation Date (21 calendar days prior to the event). Renter understands that by entering this agreement, Caterer and Owner are committing time and resources into catering this event and would result in lost income and expenses for perishable products.
Caterer will work in compliance with all applicable local health department rules and regulations relating to food preparation and food service. Consuming raw or undercooked meats, poultry, seafood, shellfish or eggs may increase your risk of foodborne illness, especially if you have certain medical conditions. Caterer’s kitchen offers products with peanuts, tree nuts, soy, milk, eggs and wheat. While we take steps to minimize the risk of cross-contamination, we cannot guarantee that any of our products are safe for consumption for people with peanut, tree nut, soy, milk, egg or wheat allergies. Please govern yourself and your guests accordingly.
If Caterer cannot fulfill it’s obligations under this contract for reasons outside of it’s control, Owner may locate and retain a replacement catering company at no additional cost to Renter, or refund Renter’s money, in full. Owner will not be responsible for any additional damages or compensation under these circumstances.
MUTUAL TERMS:
Beverages will be ordered by Guests at the Main Bar. Catering will be offered buffet-style with no designated attendant. At Renter’s request, Legacy can provide designated Food or Beverage attendants, which will be billed at a rate of $25 per server per hour (plus applicable service charges & taxes) for the duration of the event.
The service charge for beverage or food-related staff, prep, service and cleanup are NOT INCLUDED in the stated F&B minimums and a 22% service charge will be added to the final guest count (minimum service charge of $100). This amount is due and payable on Confirmation date. Any additional gratuity is greatly appreciated, but not required.
Endorsements. Hosting your Event at our venue does not constitute an agreement, sponsorship or endorsement of any kind by the Owner for your Event and we ask that persons, organizations and non-profits refrain from making references to the same either in print or online. Events hosted in public spaces (Exclusive Courtyard or Shared Taproom) may not include any projected audio, video or vocalizations on any material which may affect the experience of taproom patrons not associated with the event. In the event Owner deems it necessary to provide discounts/vouchers to patrons affected by Renter’s event, those costs will be charged to the Renter. Owner reserves the right to cancel any events which we deem necessary. In such event, any deposits paid will be immediately returned to the Renter in full, less any costs incurred by the Owner.
Our brewery and taproom is designed to be a family-friendly space. That being said, it is important to remember that it is a public place and ACTIVE adult supervision of children is required at all times to ensure the safety and enjoyment of all patrons. Active adult supervision is defined as an adult member of the party (age 21 or older) located in any area where children/minors are during the duration of the party and which adult is ensuring that all children of the party are safe and not disturbing other patrons/guests in the taproom or courtyard areas. In the event children are left unsupervised OR staff-involved supervision and/or instruction is required to ensure adherence to our taproom and courtyard rules, a fee of $50 will be assessed, due and payable by the Renter at the conclusion of the party. In the event Owner deems it necessary to provide discounts/vouchers to patrons affected by minors attending Renter’s event, those costs will be charged to the Renter.
Decorations. At the end of the Event, Renter shall remove all personal property, trash, and other items that were not present in the venue when Renter took control of it. A $50 cleaning fee will be assessed for items/catering/decorations left behind requiring our staff to dispose of. Additional charges may be assessed for damages as a result of Renter’s decorations or use of designated area. Use of confetti, glitter and open flames are not permitted at Legacy Ale Works. Any wall decorations may only be affixed to designated areas approved by the Owner and must be affixed by removable mounting putty only (no tape or string tied). No decorations may be affixed or secured to custom mural area. Balloons are allowed but must be secured on their own. Balloons must be removed from the premises whole (not popped). Any debris left behind by popped balloons will be billed to the card on file as an additional charge to the cleaning fee listed above.
Owner/Caterer has general liability insurance relating to Owner/Caterer’s premises and services for the Event. Renter will be liable for any physical damages, legal actions, and/or loss of reputation or business opportunities that Owner may incur as a consequence of the actions of Renter or any of Renter’s Guests while Renter is in control of the venue, and shall indemnify and hold harmless the Owner against any and all legal actions which may arise from Renter’s use of the venue.
Beverages Purchased, Catering Fee and Service Charges are subject to Sales Tax for the applicable state in which the event resides.
This contract cannot be assigned by any party without the other’s written consent with the exception set forth in Catering Terms, Paragraph 6 below.
All other terms of the Agreement are in full force and effect unless agreed to by the parties, in writing.
Any disputes arising under this contract shall be adjudicated in the Owner’s local jurisdiction.
Mailing Address for Deposit Payments made by check is as follows:
Legacy Ale Works
14965 Old St. Augustine Rd., Ste 129
Jacksonville, FL 32258